When you’ve used Podio long enough, you realize one thing fast — it’s not built to do everything on its ownly a good thing.
Podio was made to connect.
It works best when you link it with other tools that handle calls, emails, reports, or invoices.
Over the years, I’ve tested plenty of CRM integrations with Podio, and a few always make it to my sho.
And that’s actualrtlist.
These are tools that just fit — they make work smoother, save time, and bring your data together in one place.
Here’s my take on the 10 best tools for Podio, based on what actually works in real businesses.
1. GlobiFlow (Podio Workflow Automation)
If Podio had a heart, GlobiFlow would be it.
Now officially called Podio Workflow Automation, it runs everything behind the scenes — reminders, follow-ups, emails, calculations, even assigning leads automatically.
Without it, Podio feels like a blank page.
With it, you’ve got a complete custom workflow CRM that runs on its own.
2. Zapier
When you just need quick connections, Zapier is the shortcut.
It links Podio with thousands of apps — Gmail, ClickSend, Calendly, Slack, you name it.
You can build simple “Zaps” that send new Podio data into a Google Sheet or trigger a Slack message when a deal closes.
“It’s not built for heavy-duty automation, but it is fast, simple, and reliable — exactly what most teams need to get things done without overcomplicating anything.”
3. Make (Integromat)
If Zapier is simple, Make.com is serious.
Developers love it because you can stack multiple steps, add filters, and make complex data flows between Podio and other apps.
I’ve used Make to connect Podio with Twilio, QuickBooks, and Google Sheets in one scenario.
It’s one of those Podio CRM tools that gives you control over every small detail.
4. Twilio
If your team does calling or texting, you’ll want Twilio somewhere in your setup.
You can connect it through Make or GlobiFlow and send messages directly when a new lead arrives or when a deal changes stage.
A lot of real estate and sales teams use this setup because it keeps all communication logged inside Podio — no more digging through phones.
5. Google Workspace
Emails, calendar events, Drive storage — Google Workspace works quietly but does a lot of heavy lifting.
Sync your Podio tasks to your Google Calendar or send pre-made Gmail templates right from automations.
It’s simple, but you’ll notice how much smoother things feel once it’s connected.
6. QuickBooks Online
Keeping track of money manually is a headache.
With QuickBooks, you can send invoices, log payments, or sync client info directly from Podio.
It saves you from double data entry and keeps accounting aligned with your CRM.
I’ve seen this setup help small teams save hours every week.
7. ClickSend
If Twilio isn’t your thing, ClickSend is another solid texting tool.
It’s light, affordable, and easy to hook up through Zapier or Make.
You can use it for quick SMS reminders, confirmations, or short updates to clients.
It’s one of those simple integrations that quietly keeps your communication steady.
8. CallRail
For tracking inbound calls and marketing performance, CallRail works great with Podio.
Every call, recording, and source can be logged automatically, which is perfect for sales and marketing teams who want to see which campaigns actually bring leads.
You’ll get real visibility — not just who called, but from where and why.
9. Looker Studio (Google Data Studio)
Podio’s built-in reports are fine, but if you like charts and dashboards, Looker Studio gives you the big picture.
I’ve used it to show live KPIs — deals closed, team activity, average response time — all pulling straight from Podio.
It’s one of the best tools for Podio when you need to present clean, visual reports to management or clients.
10. Notion or Airtable (for External Views)
This one’s more of a creative pairing.
Sometimes you want to show data to clients without giving them Podio access.
Tools like Notion or Airtable are perfect for that.
You keep Podio as your internal system and use these apps to present clean external views — property lists, deal pipelines, or client updates.
Final Thoughts
Podio’s real strength is that it doesn’t box you in.
It’s flexible enough to blend with almost any app you already use.
These ten tools are the ones I keep coming back to because they actually make a difference — they turn Podio into a full business system instead of just a CRM.
If you’re still building your setup, start small.
Pick one integration, test it, then grow from there.
That’s how the best Podio integrations are built — step by step, until your system runs itself.
For help finding the right tools or connecting them the smart way:
podiocrms.com – Ready-to-use Podio CRMs built with essential integrations
podiodeveloper.com – Custom Podio workflows, automations, and API integrations
A CRM doesn’t have to do everything.
It just needs to connect everything that matters — and that’s exactly what Podio does best.
